When you’re working as a writer, you probably have a lot of data stored on your computer. Managing all your blogs, articles, and other content becomes a challenge, particularly when you are not using Cloud and storing everything on the physical drive.
Not only writers, but even other professionals like data analysts or business analysts also deal with tons of data that needs to be stored properly on the computer.
The article explains the potential tips that you can learn and follow to store and manage your content in an organized manner on a computer.
How to Manage Content on Computer
Clear Away the Trash
Even if we think that you need all the files stored on the computer, chances are that you have a dozen of files that are of no use. Deleting these files from their original folders and then clearing the Trash is the quick way to clean your computer.
So when you are looking to manage your data on a computer, make sure to delete the files you don’t need. There’s no point in spending time managing files that are of no use.
Eliminate Duplicate Files
When storing data on your hard drive, you will come across multiple versions of the same file. When it comes to duplicate data, images win the race. You will find a lot of copies of the same image stored on the device. Thus, you need to get rid of them.
Group Files in Folders
Creating folders is a good step in organizing content on the computer. The folders allow for storing a bunch of relevant files in a logical manner. But first, you should learn the right way to create and manage folders.
How about managing all your photos event-wise? Or how about saving and separating files on the basis of professional work and personal data? Don’t forget to provide relevant names.
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Name Your Files and Folders
Follow a consistent naming scheme for all the files and folders stored on a computer. The name of the folder must tell you about the data stored within the need to open it. For files that have similar content, save them using sequential numbering.
Saving files with proper names will save you time in the long run. You don’t have to open multiple files to locate the data you have stored recently.
Consider creating a system that is easy to memorize. If you need a reference/instructions, a simple slideshow could work fine as a reminder. It does not take too long to learn how to make a picture slideshow on a Mac, for instance.
Use Cloud Storage
Storing data in the Cloud allows you to manage views and update the contents right from anywhere. Plus, the Cloud is one of the best ways you can use for storing bulk files and folders at no additional cost.
Google Drive and OneDrive integrate into File Explorer, allowing you to manage all your files from one single location.
Archive Old Data
Create an archive folder on your computer or Cloud drive and dump all the old files into it. These files contain data that you don’t require to access regularly but still need to keep for future reference.
Archiving is a common practice to manage data on personal computers as well as at the professional level. You don’t have to buy faster SSDs to archive data.
Clear Cache Files
When you are looking to claim additional storage space on a computer, deleting the cache can help. Many apps generate a lot of caches that keep piling on the computer’s hard drive. Since deleting these files will not harm your computer, it’s good to get rid of them.
Caches are the files that the apps generate in order to give you faster access to its functions and features the next time you open the app. They are good for user experience.
Encrypt Your Data & Devices
In today’s internet-savvy world, security threats are on the rise. Being a user, it’s your sole responsibility to ensure proper security standards are in place to prevent your data and devices from external attacks.
To ensure this, you can encrypt the files and folders as well as the external storage device that you are using to store your important data.
Backup Your Data Regularly
Managing your content on a computer is important. But what if you lost access to your data? What if you open a folder only to see it empty? That’s when you realize the need to back up data regularly.
Develop a data backup strategy and follow it strictly to be able to restore all your files successfully in the event of data loss.
Update Your Computer
Storing files and folders in a logical structure on your computer helps make the device more efficient. However, there are other factors that impact your computer performance, and an outdated OS is one among them.
Regardless of the operating system you are using, ensure to keep it up-to-date to prevent security risks and sluggish performance.
Managing content on a computer is not a one-time but an ongoing task you need to repeat every few days or week. Following the above-mentioned method will help you store all your data in a logical way while maintaining its security.
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